Maintenance Management System: Guide, Setup and Tips
Mobile technology has provided a considerable contribution to asset management and maintenance. Over the last three decades of the industrial revolution, maintenance management has taken an upward trajectory and progressive changes. In this decade, maintenance management has gone the computerized way, and the use of software has improved. The areas that have seen computerized maintenance management include but not limited to inventory, work-order, and asset management. A maintenance management system centralizes all industrial operations concerned with maintenance, workflows, cost maintenance, etc.
Maintenance management system workflows
1. Asset management
Keeping track of machines, mode of operation, tear and wear, efficiency, expiry of licenses, and other operations remain tiresome. Maintenance management system solves the problem of tracking the state of machines and equipment as they are required to run firm with full efficiency. The system schedules estimate maintenance requirements and notify the maintenance team through regular notifications over the dashboard. The system gives the asset history, parts, accessories, and efficiency.
2. Inventory management
Managing inventory in warehouses has been simplified by the maintenance management system. The inventory tracks the movement of products in and out of a warehouse. A maintenance management system tracks and notifies the procurement team when a product is running out of stock, how products are being utilized, and how often the company needs to place new orders. Also, a maintenance management system tracks customers tastes and preferences so that the owner can know products that are likely to waste storage space.
3. Work-order management
The maintenance management system is responsible for the administration of work orders by organizing, logging, and scheduling work orders for the company. It simplifies the functionality of maintenance managers by giving them complete visibility of asset status. Work-order management places orders for production, generate reports and tracks management.
4. Reports and databases
Before maintenance was computerized, data could be easily duplicated and overlooked. The maintenance management system records all data once an activity has occurred to avoid repeating it. The centralized dashboard provides insightful reports for a real-time view of how assets depreciate.
5. Preventive maintenance
If an asset is not broken, don't fix it. Preventive maintenance plays a critical role in the health of assets. Depending on an asset's vulnerability, preventive maintenance significantly reduces the quantity of corrective maintenance. Managers can plan for future repairs depending on the rate of depreciation of assets. Asset management is streamlined by automatic alerts and email notifications, and schedules.
How maintenance management systems work
A maintenance management system combines workplace activities to keep track of maintenance operations. The system is software fed with information about assets that need to be managed. The system has a report generation functionality that analyzes the information. In asset management, the asset to be managed is fitted with a tag that sends real-time updates about the asset status.
When the software has received the data over a certain period, it analyzes and schedules maintenance dates and the required repairs depending on the vulnerability. As stated earlier, a maintenance management system works for inventory and work-order management. The software has a dashboard that displays all metrics per the client's wishes. Products are tracked in and out of a warehouse to keep losses and wastage at a low rate.
The products to be managed are fitted with RFID chips that send signals to the software. Thus, the software notifies the procurement team via emails when a certain product is out of stock. This system also notifies the procurement team when a product's lifetime has expired and needs to be replaced. It has a database for storing information recorded and reports generated. The database eliminates data duplication and provides a future reference for maintenance records.
Asset maintenance is critical in any firm that uses machines and equipment to avoid accidents and incidents. Monitoring asset health and ensuring equipment are in good condition increase efficiency and effectiveness. It's up to every employer to assume the responsibility of preventive and corrective maintenance for assets.
Try setting up a maintenance management system using our Work Order software